When looking to fill an open position it’s important to have a fitting job description first. Having an accurate job description, that defines the duties of the position, will make the hiring process easier and avoid potential issues with the candidate.
By having all the responsibilities of the role outlined and easy to understand you can set expectations for both potential employees as well as your organization. This can ensure a good fit for both parties as well as avoiding legal complications.
In order to make it easier for you to create the right job description there are 6 essential bases to cover.
1. Follow legal requirements.
Make sure all employment laws are met; by detailing the job you can identify if it is exempt or not exempt. You must also make sure you comply with the business regulation and with all legal expectations of an employer. And be careful with your word choice in the event you need to terminate an employee or find yourself facing a lawsuit.
2. Be clear and concise with all the basics.
Start with a general objective statement summarizing what you need. Then make sure to include a job title, salary range, education requirements, location and schedule. Include all of the basic information items at the top so the type of job can be identified and understood easily by the candidate.
3. Outline any and all duties.
Do not hold back on listing what the job will entail. Provide as many details as possible about the skills needed to perform the job and physical demands. By painting a clear picture of day-to-day duties and all expectations you will have a guide for interviews and future reviews. This will also help avoid any possible legal repercussions regarding an employee’s expected performance.
4. Include an organizational structure.
Define the hierarchy within the company, so the employee understands who they must report to and who reports to them (if any). If an employee understands how they’re accountable for themselves and others they can be motivated to maintain a high level of work. It also provides assurance that there are levels of support for all departments within the organization.
5. Mention all potential benefits.
While you’re trying to understand if a candidate is the right person for your company, the job description is also your opportunity to sell the position to a worthy candidate. Letting them know what benefits they can expect from the job is important when setting your company apart from other offers the person may be considering. Any potential commissions, bonuses, raises, health insurance or other forms of compensation whether monetary or otherwise can be included.
6. Have a signature and date space.
At the bottom have a line where both the employee and supervisor can sign as well as date the job description. This ensures that both parties have agreed upon the terms within the document for job duties and expectations. This is not to be confused with a letter of intent, however.
By following these 6 must-haves for any job description you can make sure you’re attracting the right talent, hiring the most fitting people and guiding employee performance.