When Should You Send a Thank You Letter After an Interview?

After a job interview, it is important to do a follow-up within the same day. It would be more sincere if the letter is handwritten. Survey has shown more than half of hiring managers prefer a handwritten note to an email. If time is a factor – that means the interviwer mentions that they will be making a decision fast, then you should consider sending a thank you email.

Keep the following points in mind as your write and rewrite your thank you letters:

Writing to a specific person:

  • Use the person’s name and title.
  • Make sure the spelling is correct.
  • Thank you letters should never include the salutations “To Whom It May Concern,” “Dear Hiring Partner,” or “Dear Sir or Madam.”

Include the following information:

  • Your appreciation for the interview.
  • Why you would like the position.
  • Explanation of your qualifications and how you can contribute to the organization.
  • Make reference to your resume; but don’t repeat the same information.
  • State what action you want from them: a job.

General rules:

  • Every interview that you attend should be followed up with a thank you letter.
  • Limit your thank you letter to one page.
  • Use good quality bond white or off white paper for both the resume and thank you letter.
  • Use letter quality or laser printer for a clear sharp copy.
  • Check and recheck for accurate spelling and grammar. Do not rely on spell-check.


Sample Thank You Letter

123 Main Street
Indianapolis, IN 46202

December 14, 2012

Ms. Marilyn C. Employer
Hammer, Wrench & Saw
150 Market Street
Indianapolis, IN 46204

Dear Ms. Employer:

Thank you for meeting with me regarding employment opportunities with your firm. I was especially excited to learn that the firm has such an extensive practice in construction law. This knowledge has certainly enhanced my interest in Hammer, Wrench & Saw.

I would be pleased to provide any further information to help your firm reach a positive decision regarding my employment. Thank you again for your consideration. I look forward to hearing from you.


Philip Firstyear


Source : Robert H. McKinney School of Law


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